The Collections Manager works with a team to manage corporate and private art collections. They are responsible for providing support in all areas of collection management and registration, ensuring that the highest standards in safe, professional handling are followed when lending, borrowing, packing, shipping, installing, importing, exporting, and insuring works of art.
The Collections Manager must plan, execute, and finalize projects according to strict deadlines and within budget. The employee is expected to consistently provide excellent project management service as well as represent client needs and goals. Occasional evening hours and some weekend hours are expected. Travel is required. Salary is commensurate with experience. Benefits: 15 days of annual PTO and remote work one day per week offered.
Responsibilities:
- Report to President, providing regular input on all activity.
- In collaboration with team members in Houston and Dallas, oversee the care and management of the collections, adhering to current industry standards and best practices.
- Manage the care of the collections by maintaining inventories, managing the collection database software, cataloging, and storing collections.
- Oversee and implement care, organization, and maintenance of collection storage areas and storage planning.
- Coordinate packing, crating, and transport for local, domestic, and international transit.
- Schedule art handlers and coordinate logistics for art delivery, installation, and/or deinstallation.
- Coordinate artwork preparation, conservation, framing, and photography.
- Work with the team to manage deaccessions and acquisitions.
- Work with clients, as required, to obtain or maintain fine arts insurance coverage and process claims.
- Travel for various projects.
- Provides regular communication between the client and team, to provide strong team representation and set proper client and vendor expectations.
- Represent the company at in-person and virtual meetings with clients and other external parties.
- Ensure the security and confidentiality of data.
- Adhere to office policies and procedures.
- Other duties as assigned.
Education and Experience:
- Minimum B.A. or B.F.A in Art/Art History, Museum Studies, Studio Arts, or similar.
- 5+ years’ experience in a relevant field or equivalent combination of education and experience.
- Proficient with ArtSystems (or similar), Microsoft Teams, Microsoft Office, Adobe Acrobat.
- Knowledge of data and administrative management practices and procedures.
Requirements:
- Demonstrate ability to manage complex projects.
- Extremely detail-oriented and thorough.
- Excellent written and verbal communication skills.
- High level of initiative and works well in a challenging, fast-paced team environment.
- Handles stressful situations and deadline pressures well.
- Technical competence (understanding multiple platforms of computer software, hardware, etc.).
- Plans and carries out responsibilities with minimal direction and good judgment.
- Must be able to lift 30 lbs. and be available evenings and occasional weekends.
- Must be able to travel multiple times a year.
- Must have a personal vehicle and a valid driver’s license.