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Weingarten Art Group is looking to fill the position of Office Manager. We are art advisors working with private collections, corporate spaces, and public venues. The position carries a wide range of administrative and client support responsibilities with the goal of ensuring that the office runs efficiently. Strong work ethic with multi-tasking capabilities and detail-oriented focus are critical to this position. This is an hourly position and will require 15-20 hours per week.

Education and Experience:
• Bachelor’s degree in Art, Art History and/or a business-related field
• At least 2 years’ experience in a customer service or project management-related field
• Proficiency with Microsoft Office
• Adobe Photoshop and InDesign preferred

• High-level written and oral communication skills
• Ability to be flexible, communicative and work collaboratively in a team environment
• Detail oriented with special attention to accuracy
• Strong multi-tasking skills
• Ability to work a flexible schedule that may include evening and weekend obligations

• Supports the administrative requirements of the staff Project Coordinator, Project Manager, and Principal including, but not limited to:
o Calendar management
o Travel arrangements and itineraries
o Art Fair preparation and correspondence with galleries for previews
• Coordinate logistics of private and commercial installations, including communication with art handlers, artists, galleries, and other vendors
• Research and preparation for client presentations
• Registrar duties including managing correspondence and logistics associated with all client purchases, sales, installations, and loans
• WAG Inventory management
o Maintain and maximize organization of complete and accurate electronic/hard copy object records, collection inventory, and server records
• Maintain office project management software and prepare/participate in weekly staff meetings.
• Ensure security and confidentiality of data
• Adhere to office policies and procedures
• Propose and implement improvements to procedures and policies

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