Title Program Assistant
Organization National Association of Latino Arts and Cultures
Closing Date Monday, January 1, 2018
Location San Antonio, TX
The National Association of Latino Arts and Cultures (NALAC) is a legacy organization investing in the Latino heritage of this nation. For over 28 years, NALAC has built a strong foundation for the promotion of Latinx arts and culture and its advocacy efforts have advanced issues of cultural equity and raised the visibility and understanding of Latinx artistic and cultural expression. To this end, NALAC makes strategic investments to bolster leadership development, grow networks and partnerships and provide financial resources for those front-line artists and organizations involved in effecting change through arts and culture.
We are recruiting a Program Assistant to support the Director of Programs. About 50 percent of the Program Assistant’s duties will be to offer day-to-day administrative and operations assistance, drafting and proof-reading, and providing convening and grants coordination. The other 50 percent will be to provide basic research to support programs and grants. The ideal candidate will be self-motivated and organized, with attention to detail. Proven writing, computer, and interpersonal skills to manage relationships with a broad range of people and organizations are essential.
Grants, Leadership and Convenings
Assist with research, logistics, administration, documentation, collection, outreach, production, evaluation and final reporting related to all programs, including Grants, Leadership and Convenings.
Communicate with vendors and representatives to gather information for all venues, services and equipment; eg, audio-visuals, production equipment, transportation, catering, lodging
Assist in generating contracts for vendors and consultants, and process invoices
Assist with onsite set-up, production and various administrative duties as needed before, during and immediately following events
Greet, receive and set-up catering
Set-up and strike events
Prepare, collect, organize and track materials and reporting according to each program.
Perform day-to-day administrative tasks: organize and maintain information files; process paperwork; document or record organization information
Conduct internet and other research to support program areas
Data entry and other administrative duties as needed
Routinely check supply needs and purchase accordingly
Monitor Adobe Sign for contracts received and take appropriate next steps
Print & file grantee paperwork
Enter new contacts into database
Produce accurate and timely reports and queries with great attention to detail
Keep up-to-date technically and apply new knowledge to the job
Analyze information and evaluate results to choose the best solution and solve problems
Be accountable for project plans, timelines, project tracking and due dates on assigned projects
Communicate directly with the public; this includes representing the organization to public, government, and other external sources; receiving guests at the office, exchanging information in person, in writing, by telephone or e-mail
Maintain discretion and confidentiality in accordance with NALAC policies
Perform other duties as assigned
Knowledge, skills and abilities
Proficiency in Microsoft Office Suite, databases, social media, mapping software, and other technology
Demonstrated ability to interact well with individuals and communities from a diverse range of cultures, incomes, and other demographic characteristics
Professional demeanor and attitude and strong interpersonal skills
Self-motivated problem-solving abilities, with a strong attention to detail
Must work well individually and as part of a team
Reliability, punctuality, and ability to meet deadlines
Absolute discretion and confidentiality
A participative work style and the ability to receive feedback
Advanced computer skills, including email and virtual conference applications, Microsoft Office suite and other online documents, such as Google Docs
Ability to learn new tools, techniques, applications, systems and processes as needed
Web research fluency and the ability to learn and manage various information system technologies
The Program Assistant is expected to provide 40 hours per week operating during standard business hours, Monday through Friday, beginning at 9:00 a.m. Busy times may entail some evening and weekend work or shifting of the standard schedule and location based on programming. Compensation will be determined based on experience. This is a Full Time Non-Exempt position.
Job Location and Travel
The position is based in San Antonio and requires the Program Assistant to travel to the NALAC National Office, located at 1208 Buena Vista Street.
Point of Contact
Gabriel Magraner, Director of Programs, firstname.lastname@example.org, 210.432.3982
How to Apply
The position is open for immediate hire. Interested candidates should send a resume and comprehensive cover letter describing your specific qualifications and interest in the position. Submissions without cover letters will not be considered. Applicants who best match the position needs will be contacted. No direct inquiries to our staff please.
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