POSITION AVAILABLE AT THE CROW COLLECTION OF ASIAN ART
Title: Executive Assistant
Reports to: Executive Director
Status: Full-Time, Exempt
Benefits: Group medical and dental, vision and life insurance. 401K plan. Paid time off.
The Crow Collection of Asian Art is seeking a highly organized, dynamic, self-directed individual to provide high-level administrative and managerial support for the Executive Director in a fast-paced environment. The Executive Assistant will help to create a professional, welcoming atmosphere in the museum offices and manage back-of-house details, allowing the Director to focus on outward-facing work. Working with an office manager, the Executive Assistant directs the day-to-day operation of the Executive Office and establishes administrative priorities. Manages office workflow; drafts correspondence and communication; manages complex schedules and travel arrangements; plans, executes and supervises events, specifically for the director; prepares and tracks departmental budget; handles a broad range of complex inquiries, issues and confidential materials. Maintains a high degree of confidentiality. Has significant interaction with VIP guests, including donors, board members, artists, and other partners. Works closely with Director of Development and other museum staff to prepare the Director for visits and meetings.
• Manage calendar and schedule for Executive Director
• Prioritize and manage multiple projects simultaneously. Follow-through on issues in a timely manner
• Answer calls; open, sort and distribute incoming correspondence, including faxes and email
• Draft correspondence and memoranda for Director
• Arrange logistics for all meetings, both on- and off-site
• Prepare director for all meetings, both internal and external
• Maintain partner and donor information using spreadsheet and database software. Maintains donor database and assists with prospect research
• Book and coordinate both domestic and international travel arrangements and itineraries; assist with trip expense reports
• Manage independent projects, and may undertake editorial, research and/or administrative projects and conduct data analysis
• Has contact with all museum departments, other art institutions, artists, scholars, and the public. Communicates with board members, donors, and other members of the public.
• May arrange visits, greet guests and escort them to the museum, a meeting, or to other departments
• Submit expense reports and expense reimbursements for the Executive Director
KNOWLEDGE, SKILLS & ABILITIES:
• High degree of professionalism. Excellent interpersonal, organizational, verbal and written communication skills, and attention to detail
• High comfort level interacting with C-Level executives and patrons via phone, email, and in person
• Comfortable working independently, a self-starter
• Experience handling money
• General knowledge of the Crow Collection of Asian Art (or willingness and initiative to learn). Passionate about the museum’s mission.
• Advanced technical proficiency. Computer literacy in MS Office, including Word, Excel, PowerPoint and Outlook. Proficiency using iPhones, iPads, Apple computers, video conferencing, card scanners, etc.
• Experience working with Patron Manager desired
• Available Monday through Friday from 8 a.m. to 6 p.m., and as needed by the Director. Some weekends and evenings.
PREFERRED EDUCATION & EXPERIENCE
• B.A. degree in business, hospitality, marketing, art, art history or a related field
• Applications will be accepted until October 25, 2017 at 5:00 pm.
• The Crow Collection will conduct phone interviews for the initial candidates, and select candidates will be invited to the Crow Collection to interview with members of the leadership team.
• Please apply on indeed.com
ABOUT THE CROW COLLECTION OF ASIAN ART
The Crow Collection of Asian Art is a distinctly unique museum, located in the heart of the Dallas Arts District. Dedicated to the arts of China, India, Japan, Korea and Southeast Asia, spanning from the ancient to the contemporary, this “jewel box” museum grew from an acclaimed private collection in the 1960s, to what is now considered as one of the finest Asian-focused museums in the United States. Currently in the process of expanding, the seventeen-year-old museum is growing in exhibition space, amenities and service to the Dallas community, including the recent expansion of the museum’s popular Lotus Shop and the establishment of the Asian Sculpture Garden, which encircles the Trammell Crow Center office tower.
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