Executive Assistant- Part Time
20-25 hours per week with a $1,000 monthly stipend
M-F, flexible schedule, must be willing to work occasional evenings and weekends
§ Serve in a support role for executive director and department managers
§ Communicate information to and from the public
§ Organize/ coordinate organizational calendar
§ Serve as a liaison for Board communications; assist with scheduling, organization and meeting preparation for monthly meetings
§ Act as liaison between departments on day to day issues
§ Coordinate events and other activities or projects with Museum department managers
§ Attend and take notes during staff, board or other meetings as needed
§ Order office supplies & materials for organization
§ Handle general information requests/ calls, forwarding to correct department for responses
§ Coordinate/schedule social media
§ Prepare weekly reports
§ Maintain office efficiency, office supplies, and project files
§ Daily data entry and reporting
§ General filing and copying, various administrative tasks as assigned
§ Perform tasks that involve walking and lifting up to 20 lbs with or without accommodations
Supervision and/or Leadership Exercised:This position does not supervise, but serves as an assistant and liaison working with the executive director and support for departmental staff
Knowledge and skills:
Skill in oral and written communication.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to exercise discretion in confidential matters.
Ability to work with frequent interruptions and changes in priorities.
Proficient with Microsoft Office Suite, specifically with Word, Excel, Outlook, PowerPoint and SharePoint
Please direct letter of interest, vita or resume, and list of 3 references to the UMLAUF Executive Director, Nina Seely, at email@example.com.
No phone calls please.
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