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Contact Matthew Detrick
: Houston, TX
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JOB TITLE: Administrative Manager
TYPE: Part-Time (Seasonal), August-June
REPORTS TO: Executive Director (ED), Artistic Director (AD)

Founded in 2008, APOLLO CHAMBER PLAYERS (APOLLO) explores the cultural and folkloric influences in classical music through thematically-programmed regional, national, and international concerts. Apollo earned the distinction of being the first American chamber music ensemble to record/perform in Cuba (January 2017); has performed for sold-out concerts at Carnegie Hall in NYC; and has released two internationally-acclaimed studio albums. The ensemble has partnered with Houston-area organizations such as Houston Ballet, Houston METdance, Catholic Charities of Houston, Refugee Services of Texas, and the Booker-Lowe gallery of aboriginal art, among others. Apollo’s multi-year commissioning project, 20x2020, aims to commission 20 new multi-cultural works by the end of the decade, reflecting ethnic diversity of Houston and the United States.

APOLLO is devoted to the educational aspect of its mission which holds at its core a commitment to engage the global community of Houston and beyond. Recent outreach performances include concerts at KIPP Sharpstown, Texas Children’s Hospital and Houston Methodist, Rice University and University of Houston, and residencies for Youth Orchestras of San Antonio, Texas A&M, and Seattle University.

Apollo seeks an Administrative Manager for assistance with administrative, production, and various development duties. Primary responsibilities are to identify, cultivate, and provide stewardship to donors and prospects. With a significant emphasis on identifying new corporate sponsorships, this position will directly increase overall development efforts and operating support through establishing new and advancing existing relationships. Work also includes patron and donor relations tasks, designing/implementing marketing and fundraising strategies, coordinating logistics of guest artist and composer appearances, booking and touring planning, box office assistance, and supporting various marketing, financial and educational efforts.

-Patron/Donor Relations: Manage the cultivation, solicitation, and stewardship of a portfolio of assigned prospects and donors.
-Act as a liaison between Apollo and guest artists/composers, including, but not limited to: general communication, logistical details of appearance (i.e. travel and lodging), procurement of contract(s), tax forms and publicity materials.
-With assistance from ED, coordinate booking requests, touring logistics (creation of itineraries, hotel bookings, etc.), and communication with performance venues.
Prepare and send contracts and tax forms to presenter orgs and venues, composers, guest artists.
-Production duties, including stage managing when needed.
-Maintain and update NEON donor management software; send press releases.
-In conjunction with AD and/or ED, research potential grant opportunities, corporate sponsorships, bequests.
-Design and implement marketing strategies for season concerts, albums, and the development of company brand locally and nationally.
-Assist staff in proofing concert programs, season brochures, email blasts and other marketing materials.
-Other administrative and/or management tasks as assigned by the ED/AD.

Bachelor’s degree from an accredited college or university; advanced degree/certification a plus. 1-2 years professional development experience, in non-profit organizations (preferably arts related), including significant responsibility for revenue generation. Proven success in face to face solicitation, in managing a large donor or client portfolio, and in providing excellent service to donors and patrons. Knowledge of principles of fundraising. Excellent writing, editing, and research skills. Ability to maintain confidentiality. The candidate must be able to work comfortably and confidently with all staff as a member of a collaborative team. Candidate required to work at Apollo office, but may work remotely when appropriate.

-Bachelor’s or equivalent degree; background in the arts preferred with at least one (1) year of prior work experience in the nonprofit field. A passion for the performing arts is essential.
-Knowledge of fundraising, marketing, production, social media, standard contracts and tax forms, website building (HTML not required)
-Ability to generate concise written material for use in proposals, reports and marketing materials.
-Must possess strong interpersonal skills and a persuasive communication style, with a proven ability to work under pressure, meet deadlines, and work as a team player.
-Must have a cell phone and access to an automobile.
-Exceptional written and oral communication skills.
-Skilled at PC and Mac word processing (i.e. Word, Numbers, Excel, etc.)
-Must be a legal resident of the United States

Commensurate with experience.
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