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Contact Ballroom Marfa
: Marfa, TX
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Deputy Director
Ballroom Marfa (Nonprofit)
March 16, 2017

Organization

Ballroom Marfa is a non-profit cultural arts foundation based in Marfa, a remote town of
2,000 people in Far West Texas. Founded in 2003, Ballroom Marfa presents contemporary art and performance programming in a converted 1927-era ballroom. Funded by donations from individuals and foundations, Ballroom Marfa provides the resources for artists, curators and musicians to create work that is site-specific and site-inspired. Ballroom is also the home of Marfa Myths, an annual festival featuring artists working creatively and collaboratively across music, cinema and visual arts; and Marfa Dialogues, a traveling symposium examining social issues through the lens of artistic practice.

Position Description

Reporting to Ballroom Marfa’s Director, the Deputy Director will be responsible for critical programmatic, administrative, financial, and fundraising initiatives and operations.

The Deputy Director will manage the administrative operations of the non-profit; develop financial tools and guide the staff in programmatic budgeting; oversee human resources and insurance; contribute to strategic planning; and assist with program development. This position will work closely with the Director, Ballroom staff, and Ballroom Marfa’s Board of Trustees to strategize, develop, and execute various fundraising initiatives as well as manage Ballroom’s bi-annual New York gala. The position will involve region and national travel; candidates should have their own means of transportation since Marfa is based in a remote location.

Responsibilities

• Reports to the Director and Chief Curator
• Works with the Director on strategic planning and coordination of the organization’s projects, programs and policies
• Leads staff on financial and administrative operations and best practices
• Liaises with patrons, funding prospects, and stakeholders
• Manages contract negotiations and maintains accurate records
• Oversees institution budgets and develops analysis and reports for the Director and Board of Trustees; trains and assists staff in developing and tracking budgets
• Positions the staff and members of the Board of Trustees to raise funds to support the mission
• Responsible for managing the interface between staff and accounting
• Implements accounting policies and procedures, oversees compliance and updates procedural manuals
• Oversees bookkeeper and works with a CPA to produce financial reports and manage audits
• Provides ongoing financial analysis and reports, as well as an internal control system for accounting
• Oversees invoicing, collection and recording of all donations, sponsorships, board dues, and memberships
• Supports and sustains board communication
• Engage board members in regular cultivation
• Acts as the staff liaison for the Finance Committee, preparing all necessary materials and coordination
• Ensures timely follow up with donations and solicitations
• Oversee management of donor database; set policies and procedures for retention of data and reporting
• Attends and arranges all logistics and materials for board meetings
• Works with the board to conceive and execute all special event fundraising events
• Responsible for all operating systems and functions related to staff management, facilities upkeep, insurance and human resources
• Works with executive director to identify and establish processes, policies and other systems which improve institutional efficiency and effectiveness
• Communicates organizational goals and operation plans to all levels of organization
• Oversees overall IT planning and management as well as acquisitions of equipment and software
• Manages insurance contracts including general liability, directors & officers, fine art, special event and health insurance
• Oversees human resource administration pertaining to employee health benefits, tax documentation, payroll, and upkeep of company policies and manuals
• Ensures that all human resources-related manners are handled in compliance with local state and federal regulations and laws
• Oversees all partnership programs including contracts, payment, and program development
• Supports grant program by assembling/preparing budget fiscal numbers and reports for grant applications and reports
• Supervises special projects and events as needed
• Directs office business operations, enhances and enforces operational policies and procedures, such as purchasing, security, and safety protocols

Qualifications

• Minimum of 5 years experience in leading and managing the financial and administrative operations of a non-profit organizations
• A background and passion for art, culture, and special events
• Proven fluency in budget preparation, management, reporting and cost control
• Strong interpersonal, speaking and writing skills
• Strong project management and organizational skills
• Experience as an administrative manager, with a background in finance, insurance HR, and overall non-profit operations
• Creative and forward thinking attitude, experience as a strategic thought partner
• Able to meet deadlines and work well under pressure
• Able to delegate authority as appropriate and be as hands-on as needed
• Advanced knowledge of fundraising software as well as QuickBooks, Microsoft Office and the Adobe Creative Suite required
• Ability to translate non-profit financial information and data into performance analysis and strategic recommendations
• High degree of integrity and dependability, good time management and attention to detail
• Experience planning and managing events, including fundraising events
• Ability to motivate and interact effectively with trustees, donors, and staff at all levels
• Experience developing new relationships and partnerships for organizations
• Must be able to work evenings and weekends as needed
• Ability to work independently and collaborate effectively with colleagues from long-distance
• Familiarity with contemporary art, film, and music, is a plus
• A graduate or bachelor’s degree in a relevant field or significant experience in non-profit management, museum administration, or commensurate field


How to Apply

Interested candidates should forward a cover letter and resume to opportunities@ballroommarfa.org

Please title the subject of your email Deputy Director. No phone calls please.

For more information on Ballroom Marfa, please visit: www.ballroommarfa.org
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