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Art Colony Association (ACA), Production Assistant – Artist Relations

Hourly position- Hourly rate begins at $10.00 per hour.

Reports directly to the Communications Director; Assists with artist relations for both Bayou City Art Festivals (BCAF) – Memorial Park (MP) and Downtown (DT). This is a seasonal, hourly position.

Responsibilities Include:
Serve as a point of contact for artists and other vendors of the BCAF and act as an ambassador for the festival, while representing BCAF in a professional manner.
Assist in communication with confirmed, interested, or potential artists.
Assist in supporting the Artist Support Committee and Judging Committee
Aid in the planning, budgeting and execution of the solicitation of new artists through industry organizations.
Assist in general office operations.
Provide up-to-date information for posting on BCAF website.
Help traffic print and production jobs.
Assist in creating graphics for events and BCAF marketing as needed.
Manage artist orders through ZAPP database.
Answer patron questions.
Assist in the planning of artist booth locations.
Work with production team to ensure delivery of electricity to paying artists.
Write/update artist information packet.
Print and assemble artist load-in/out passes, booth signs, neck wallet inserts.
Make and assemble production binders, judges packets, committee packets, sponsor packets, and any additional packets.
Assist in the coordination and planning of the jury for the festival.
Assist in the tabulation of jury scores; notify artists of acceptance status.
Log and document specific artist requests for booth placement.
Send announcements and deadline information to artists.
Other duties as assigned.

Note: All ACA staff members are required to assist each other in the preparation and implementation of all programs and events. Some evening and weekend hours are required. ACA employees are required to multi-task and may be called upon to perform non-specific roles. Mileage and expenses are reimbursed.

Festival or event experience is a plus.
Minimum 50 WPM.
Proficient in MS Office, Gmail, Google Docs.
Working knowledge of Adobe Creative Suite a plus.
Must be flexible and able to multi-task.
Must maintain confidentiality.
Applicant should demonstrate competency in both spelling and grammar.

Please send resume to by August 22, 2014.
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