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Program Associate

Job Type: Administration

Organization: Playworks

Application Closing Date: 6/16/2014

Job Description:

A versatile role that assists with the oversight and coordination of Playworks' administrative and capacity building functions. This position is a key resource for the city to advance Playworks' goals and work with staff and volunteers to create a sustainable and well-organized community-based organization. Also responsible for administrative functions of local, state and federal government grant program management and compliance, particularly AmeriCorps. This is a non-exempt position reporting to the Program Director.

Responsibilities include but are not limited to:
Administrative Duties:

Support central office efforts by overseeing school and agency invoice distribution and collections
General office management (answering phones, supplies inventory, office upkeep)
Materials assembly, ordering, distribution and invoice/packing slip reconciliation
Maintenance of city database (funders, donations, staff and member information)
Serve as Solutions Team liaison between local office and national team
Assist with the coach recruiting process (posting open coach positions on various online/print sources, coordinate interviews and manage recruiting database)
Facilitate the hiring process for all staff ensuring all necessary paperwork is completed
Facilitate background check procedures for all new hires including FBI, State and NSOPR
Ensure current TB test and CPR/First Aid certification is on file for all AC/PC
Ensure I-9 is on file for PCs
Assist PC/AC with benefit sign up via ADP
Maintain personnel files via Recombo
Receipt tracking and maintenance for charge cards and checking accounts
Preparing expense reports on behalf of EDs for ED approval and submission on a monthly or more frequent basis as delegated
Handle petty cash box and submit petty cash reporting on a monthly basis if assigned
Deposit fundraising receipts via Remote Deposit Capture and upload League fee reports to school opportunities
Coordinate purchases of Playwear via the Locker; Playground Equipment from S&S; Business cards, office supplies from Staples, and process shipments via UPS
AmeriCorps program support (when applicable):

Distribute, collect and maintain personnel documentation to ensure AmeriCorps member eligibility
Update personnel/program information on government databases including eGrants
Conduct final review of member’s electronic time sheets and monitor member hours progress against benchmarks
Work in collaboration with the program staff to calendar, plan, monitor and input program data
Support/facilitate AmeriCorps events and trainings, including but not limited to preservice, motivation workshops, AC graduation, AC work activities, and timesheet training.
Maintain calendar of grant proposal and reporting deadlines
Manage AmeriCorps service projects including but not limited to:
Complete all onboarding requirements for volunteers
Provide/organize orientation for all volunteers
Support member service projects
Provide members with appropriate information regarding AmeriCorps benefits including child care, loan deferment, Education Award, and Public Assistance.
Support team with planning and implementing community building and reflection opportunities for members.
Plan appropriate service project opportunities
Contact agencies
Organize logistics and attend weekend and evening service dates as needed
Support AmeriCorps members with volunteer recruitment within their school community
Capacity Building (percentage of time dependent on AmeriCorps members):

Support Executive Director and the city development team with fundraising including board meeting coordination and research of potential grant and funding opportunities
Provide logistical support and assist in planning and coordination of special events and staff meetings
Support updating communication on website and social media outlets
Responsible for managing volunteer recruitment, orientation, training and recognition
Self-starter with strong organizational skills
Excellent attention to details and accuracy
Strong computer skills, ability to use existing technology to achieve desired results and proficiency in MS Word and Excel
Ability to handle ambiguity, juggle many tasks at once and quickly shift from one situation or task to another
Ability to lift 30 lbs
Excellent interpersonal, written and verbal communication skills
Ability to thrive in an environment that is characterized by significant growth, diversity and constant change
Comfort with a playfully professional workplace culture
Interest in and commitment to the tenets of AmeriCorps and national service programs
Passionate commitment to Playworks’ mission and vision to improve outcomes for children and schools
This position may require travel to various locations:
If you use a vehicle, you must provide a current MVR, proof of liability and property damage insurance with a minimum of (100,000; 300,000) on vehicle used in addition to a valid drivers license
Compensation and Benefits:
Hourly wage dependent on geographic location
Employer-paid health coverage
Access to employee-funded pre-tax health and child care spending accounts
Paid vacation, sick and holiday leave
Please, apply directly to:

Location: 2855 Mangum Rd. Suite A445
Houston, TX 77092

Contact Information

Name:Mel Simpson

Phone Number:510) 473-6333

Fax Number:


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