Assistant to the Director
Contemporary Arts Museum Houston
CAMH was founded in 1948 and is one of the city’s first major arts institutions and one of the nation’s oldest major non-collecting museums. Every year, the most exciting works of art being made in the world today are borrowed from public and private collections, galleries and the artists themselves from all over the state, nation and world, and brought to CAMH for presentation to Houston audiences and visitors in three to five Major Exhibitions and three to five smaller Perspectives Series exhibitions. Each exhibition is accompanied by specially-designed education and outreach programs targeting CAMH’s core audiences, and designed to make the art accessible and fun. CAMH’s exhibitions and education and outreach programs are always free, ensuring that everyone has access, regardless of income or economic status.
Assistant to the Director
The Assistant for the Office of the Director is a full-time exempt position that provides clerical, administrative, and scheduling support to the Director and the Board of Trustees. The Assistant to the Director also provides general assistance to the Museum’s senior staff and office management duties as directed and as time allows.
Principle Duties and Responsibilities:
• Provides administrative and clerical assistance to the Director in the areas of administration, finance, education, curatorial, development, planning and institutional advancement
• Establishes and maintains an effective working relationship with all levels of internal management and staff, as well as external constituents to include trustees, committee members, donors and community leaders, acting as liaison between all parties.
• Functions as point of contact for the Director’s Office internally and externally in gathering and disseminating information.
• Coordinates details and records minutes for various meetings and committee meetings of the Board of Trustees including, but not limited to, preparation of agendas, logistics arrangements, sending meeting notices, handling rsvps and preparation and distribution of minutes.
• Prepares and presents clear and concise verbal and written communications on behalf of the Director including presentations in PowerPoint when needed.
• Reviews and analyzes inquiries and requests for the Director and determines appropriate course of action. Responds to routine requests, refers to appropriate internal parties to handle or recommends appropriate action to the Director.
• Ability to research and synthesize information about new projects, artists, artwork and museum and curatorial trends
• Manages and prioritizes the Director’s schedule and coordinates information needed for meetings. Ensures that the Director is informed of critical matters that require immediate attention.
• Manages Director’s entertaining, issuing invitations, coordinating catering, rsvp’s and subsequent acknowledgements. Manages rsvp’s for Museum programs, social events, and meetings
• Maintains executive budget, tracks expenses, prepares expense and travel reports and requests
• Assists Director and visiting guests with travel arrangements and scheduling; manages the United Airlines PVA account
• Maintains the Museum’s internal master calendar and sends timely reminders of upcoming deadlines to concerned parties.
• Maintains strict confidentiality regarding requests, reports, and budgets that often contain sensitive and proprietary information
• College degree, preferably in curatorial studies, museum studies or art history
• Working knowledge of the contemporary art world (local, national and regional) is a plus
• Detail-oriented, self-motivated person who enjoys being a key, hands-on member of a team
• Strong organizational, clerical and word processing skills (Microsoft Word, Excel, Powerpoint, InDesign preferred)
• Must be flexible with work schedule and willing to work extended hours, if necessary
• Ability to exercise good judgment and decision making in anticipation of the needs of the Director and senior staff
• Ability to work effectively under pressure in a dynamic, fast paced environment where priorities are constantly changing
• Strong spelling, grammar and writing skills, including ability to take and compose meeting minutes
• Ability to meet deadlines and provide fast turnaround when necessary
• Ability to extrapolate essential information from a variety of formats
• Pleasant, professional manner when interacting with colleagues and the public mandatory
• Ability to work in a team
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