Museum of Printing History
Administrative Assistant (Part Time)
1) The Administrative Assistant must be a knowledgeable Quickbooks bookkeeper.
The Administrative Assistant is responsible for providing clerical support including bookkeeping, generating invoices and financial reports, managing mailings, maintaining database, ordering supplies, maintaining relationships with vendors and service providers, assisting with meeting preparation, opening and distributing mail, and other related tasks as assigned.
2) The Administrative Assistant serves as the receptionist of the organization, and in this capacity, is responsible for greeting visitors, answering phones, responding to general inquiries, taking workshop registrations, scheduling tours, and scheduling rentals of the Museum’s facilities. In all respects, the Administrative Assistant is responsible for providing consistent excellent customer service to a variety of visitors to ensure a positive Museum experience.
3) The Administrative Assistant is responsible for generating detailed monthly attendance reports, as well as compiling visitor evaluation and feedback data.
4) The Administrative Assistant is responsible for working with the part-time Gift Shop attendants to manage the Gift Shop (reconciling all sales, ordering and tracking inventory, staffing with volunteers; quarterly sales tax reports).
5) The Administrative Assistant is responsible for tracking and acknowledging all charitable gifts and sponsorships, including sending out membership solicitations, acknowledgements, and renewal letters.
6) The Administrative Assistant is responsible for updating content on the Museum’s website, in addition to investigating methods for expanding the Museum’s presence on the Internet and in social media outlets.
7) The Administrative Assistant is responsible for assisting Museum staff with the planning and execution of all public programs and special events including exhibition openings, Houston Book Fair, and annual gala.
8) In all matters, the Administrative Assistant will report to the Executive Director.
Qualifications: Work in business, arts administration, public relations, or marketing preferred. Related customer service work experience preferred. Knowledge of financial record-keeping practices and procedures. Excellent oral, written, and interpersonal communication skills. Excellent organizational skills. Ability to manage multiple projects and deadlines and to work under varying degrees of supervision. Professional presence. Diplomatic. Ability to work effectively with diverse staff and volunteers. Solid computer skills. Ability to work some weekends, holidays and special event hours. The Museum of Printing History is an equal opportunity employer.
Must have a Texas Drivers License, and be able to lift 40 pounds.
Compensation: $12 per hour, 30 hours a week, hours to be determined (during Museum hours, Monday-Thursday, and selected Monday evenings.
Interested candidates should submit a letter of interest, resume and references to:
Ann Stool Kasman, Executive Director
Museum of Printing History
1324 West Clay Street
Houston, TX 7019
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